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About Your HOA

Management Services

Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community. If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us at contactus@coventrygrp.com. You can also visit our office located at 2045 Valley Ave., #100, Winchester, VA  22601.

Please mail all correspondence except for assessment payments to:

Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604

Homeowner Assessment Fees

Homeowner Association dues are $396.00/year per townhome and $312.00/year per singled family home. Coupon books are sent at the beginning of the fiscal year with assessments owed the first  of each month. The monthly payment is $33.00  for town homes and $26.00 for single family homes. You may pay your dues in full rather than monthly. There are several flexible payment options including automatic withdrawal from your checking account, credit card payments and paying by check. These are all available at the “Pay Your Dues” tab. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.

If your account is in arrears and you would like to set up a payment plan, please contact our office to discuss your options.

Please send all payments to:

Huntington Meadows HOA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416

Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.

Home Modifications

Changes to the exterior of your home or lot must be approved in advance by the homeowners association board.  Huntington Meadow’s Architectural Request Form can be obtained here. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.

Trash Pick Up

Regular trash pick up is paid and arranged on an individual household basis. Other than trash day, please remember to keep all trash receptacles in your garage or backyard.  All bags need to be in containers and trash can not be allowed accumulate on your lot.

Lawn Care and Landscaping

Common area lawn care is provided through the payment of your dues.  All common area landscaping will be mowed as well as seasonally mulched and maintained.  Individual home lawncare and landscape maintenance are the responsibility of individual homeowners. If you have any concerns about the current lawn maintenance please contact the Property Manager.

Snow Removal

Snow removal in the townhouse section is provided by Hook & Ladder.  Plowing will begin when snow reaches a depth of 3”.  Hook & Ladder is responsible for the streets and parking lots only.  If you have any concerns about their service, please contact your Property Manager. Snow removal in the single family home section is provided by VDOT. If you have any concerns about their service, please call VDOT directly.

Deed of Dedication and Bylaws

All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents.  They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Huntington Meadow’s governing documents can be downloaded here:

Deed of Dedication
Bylaws

Budget and Annual Meeting Minutes

To request a copy of your current budget, please send an email here or call Coventry Group at 540-535-0816.

Virginia Property Owners Complaint Resolution Process

Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of  the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.

Change of Address

Please be sure to notify Coventry Group if you relocate but do not sell your home. You can send an email to us at contactus@coventrygrp.com.  This assures that you will receive all pertinent information relating to the HOA.